Present:
Don Schultz, Chair, Phil Fluet, Vice-Chair, Donna Desjardins, Carmela Levesque, Laurel Morris-Duncan Cathy Beer, Johanne Hassey, Christine Botsford and Doug Fleming
Administration: Dr. Alex Hillyard, C.E.O., Michele McPherson, Recording Secretary.

Guests: David Lo, Regional Coordinator of Information Services
Catrin Owen, Senior Consultant, Calders Bateman Communications

A. Don Schultz called the meeting to order at 9:00 am.

Vegreville Association for Living in Dignity 11:00 – 11:30am

Gerald Gordey (Board Chair of VALID) spoke to the Board and introduced Lorraine Plummer (Board Member of VALID) and Nada Chelvam, Executive Director of VALID.

Nada Chelvam gave a brief history about VALID and the challenges they are facing.
Brandi Buchanan, Coordinator of Program and Services at VALID was introduced to the Board. Miss Buchanan spoke about the different programs and services available in Vegreville and the community support received.

In Gerald Gordey’s closing remarks he extended a invitation to everyone to attend Valid’s Board meeting on March 8, 2000 at the VALID administration office with dinner starting at 5:30pm.

1.1) Government Policies and Practices on Use of Internet and E-Mail
Recommendation: That the Board receive this report for information.
Purpose of Report: Increase understanding and awareness.

The Board received as information the current government policies regarding employee use of government computers and the Internet. The Board discussed the need for a policy pertaining to the use of government computers, e-mail and the Internet for Board members.

E-mail accounts – David Lo recommends all Board members move to a Telus account.

Phil Fluet suggested a committee be struck. Donna Desjardins agreed.

Don Schultz advised Board members that they need to adopt a policy of care and use of laptops. A committee was struck consisting of the following people:

- Dr. Doug Fleming

- Christine Botsford

- Dr. Alex Hillyard (Rep from Administration)

- IT Support (David Lo)

The committee will bring a proposed policy back to Board members for the May meeting.

1.2) Northeast PDD Board: Visual Presentation
Recommendation: That the Board approve a visual presence and representation for the Northeast Alberta PDD Community Board.
Purpose of Report: Board action and direction to the administration.

Catrin Owen, Consultant from Calder Bateman talked about the creative process. Catrin went through the letterhead, envelopes, business cards, fax cover sheets, etc. After some discussion on colours and the format it was decided that Catrin will get some examples back to the Administration to be forwarded to Board members for a further review. A decision is required prior to March 15, 2000.

The Director of Communications, Alberta Health and Wellness has been consulted about the process.

1.3) November 12^th and 13^th Westlock Conference: Summary of Emerging Themes
Recommendation: That the Board receive this report as information.
Purpose of Report: Information and endorsement.

Dr. Hillyard indicated that the Board needs to formally adopt the Summary Report from the Westlock Conference as information.

1.4) 2000-2001 Budget: Resource update
Recommendation: That the Board receive this report as information.
Purpose of Report: Information and input to the proposed allocation model.

The Board reviewed information on the budget planning and preparation process. The current allocation of 15,777,000 is based on 50 new persons served. As of February there are 43 new persons to be served who are identified by name and date to commence service. There are an additional 20 new persons forecasted to come into service during the year.

Of the 43 known new persons to be served, 21 are planned to start service prior to June 30^th (end of first quarter).

The current forecast of new persons served is 63 which is 12 more than the basis used for the allocation of 15,777,000. The Board discussed the need for the Provincial Board to adjust the Regional allocations based on uptake of new clients beyond initial projections.

1.5) 2000-2001 Budget: Community Input Plan
Recommendation: That the Board receive this report as information.
Purpose of Report: Information and input to involvement plan.

Dr. Hillyard spoke about the process for Community Council meetings and that they will have Administration at their meetings.

Community Input Meetings planned:

#00-02-148 MOTION: Christine Botsford moved to accept the report 1.5 as information.
Carried unanimously.

1.6) Board Evaluation: Verbal Committee update.
Recommendation: That the Board receive this report as information.
Purpose of Report: Information and committee update.

The committee is developing a questionnaire and will be meeting tomorrow (Feb 27, 2000) to review the questionnaire and then it will be distributed to all Board members at the March 19^th Board meeting.

#00-02-149 MOTION: Christine Botsford moved to accept the report 1.6 as information.
Carried unanimously.

2.1) Northeast PDD Website: Revisions
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.

Dr. Hillyard spoke about changes to the website, new photos, new staff, etc. Board members were encouraged to review the site.

#00-02-150 MOTION: Doug Fleming moved to accept the report 2.1 as information.
Carried unanimously.

2.2) Northeast P.D.D. Newsletter: Next Edition
Recommendation: That the Board receive this report as information.
Purpose of Report: Information and discussion.

The second edition of the Regional PDD Newsletter will be printed in April 2000. The communities in this edition will be Fort McMurray and Barrhead. There is a plan to add another section to the newsletter by adding a regular feature for families. A request for submissions for the next edition is going out to all the communities in the Region.

2.3) Abuse Evaluation and Investigation Protocol: Revised Edition
Recommendation: That the Board receive this report for information
Purpose of Report: Information

Dr. Hillyard gave the Board members the updated edition of the Abuse Protocol. A noted change for the Board in the update version is the role of the Community Board CEO. This is referred to in the Conflict Resolution section, where in situations where a resolution cannot be reached, any party may request a review through the Community Board CEO.

#00-02-152 MOTION: Laurel Morris-Duncan moved to accept Report 2.3 as
information.
Carried unanimously.

2.4) Management Bonus: 1999-2000
Recommendation: That the Board advise the Provincial Board CEO on or before March 15^th, 2000 of the Performance Rating and recommended bonus payment to be paid to the Northeast PDD Community Board CEO.
Purpose of Report: Information and identify Board action to support recommendations.

Dr. Hillyard went though the process of Management Bonus payment. Dr. Hillyard advised the Board members that they need to provide a written recommendation to the Provincial Board by March 15, 2000. The Board sub-committee for CEO evaluation will ensure a report is filed with Board member input.

#00-02-153 MOTION: Don Schultz moved the recommendation in report 2.4.
Carried unanimously.

2.5) Risk Management: Position Description Equivalencies
Recommendation: That the Board receive this report for information.
Purpose of Report: Information

Dr. Hillyard discussed the area of Risk Management and position description equivalencies and what the Boards risks are. The administration reviewed an action plan and a further report will be filed with the Board in April, 2000.

#00-02-154 MOTION: Donna Desjardins moved to accept Report 2.5 as information
Carried unanimously.

Don Schultz told Board members that he sat on an Appeal Committee. Also went to the needs assessment meeting in Barrhead.

Don Schultz told Board members about the Taxi Service Blue Heron Barrhead has purchased and they plan to be self-sufficient within a year.

• Update on February 10^th, 2000 Provincial Board meeting – Phil Fluet

Phil Fluet spoke about the Provincial Research Strategy and the Direct Care Operations/Long Term Planning.

#00-02-155 MOTION: Don Schultz moved to have his report and the Vice–Chair reports accepted.
Carried unanimously.

G. Communications from C.E.O.

• Board Governance Workshop March 17^th and 18^th : Update

• Research Project: Request to participate from Karen Heslop, Program Coordinator, Grant MacEwan Community College. Topic: Training or Staff Supporting Adults with Developmental Disabilities in Alberta: The Guardians’ Perspective

Dr. Hillyard spoke about Karen Heslop request to Study our NE Region re: Training of Staff Supporting Adults.

• Provincial Wage Equity Committee: Update

Dr. Hillyard discussed Provincial Allocations and Agency top-ups.

• Oilmen’s Dinner: Bonnyville

Dr. Hillyard spoke about the Oilmen’s dinner that he and Sharon Matheson, Program Manager CSS in Bonnyville attended.

• Childrens’ Authority Organizational Restructuring: Potential Impact on PDD

Discussion on potential office changes.

• Regional HR Initiative (Recruitment)

Dr. Hillyard spoke about a hiring strategy/recruitment strategy which could be starting as early as September, 2000.

#00-02-156 MOTION: Christine Botsford moved to accept the information as presented by the CEO.
Carried unanimously.

H. Board Regional Feedback and Future Direction

Carmela Levesque – Bonnyville

• Attended Community Council Meeting in Bonnyville.
• Annual Bonnyville Bowl-a-thon will be on March 3 & 4^th.

Laurel Morris-Duncan – Fort McMurray

• Attended January 10^th FAS meeting.
• Attended February 14^th Individual Needs Assessment.
• Will be attending the Social Role Valorization Workshop February 28 to March 1, 2000.

Donna Desjardins – St. Paul

• Attended Community Council on February 22, 2000.
• SPAN is building another Residence for Wheelchair accessibility.

Cathy Beer – Vegreville

• Cathy, Val Ward and Helen Litwin met re: Needs Assessment and will be striking a committee. Should be done by the end of September.
• Community Council has no members.

Johanne Hassey – Vilna

• Attended the St. Paul Community Council meeting in February.

Christine Botsford – Fort McMurray

• Next Community Council meeting is March 13/2000.
• Attending Social Role Valorization workshop February 28 to March 1, 2000.

Phil Fluet – Cherhill

• Phil and Bill Tidsbury making plans re: Community Council for Whitecourt.

Dr. Doug Fleming – Westlock

• March 12 meeting set up to look at a Community Council in Westlock.
• Integration coming together.
• FAS Workshop is February 28 to March 1, 2000.
  

None

• March 19, 2000 – Edmonton
• April 15, 2000 – St. Paul
• May 27, 2000 – Whitecourt
• June 24, 2000 – Lac La Biche