PDD NORTHEAST COMMUNITY BOARD MEETING
Saturday,
February 8, 2003 9:10 am –4:30 pm
Room 213,
Provincial Building, 5025-49 Avenue, St. Paul, Alberta
APPROVED MINUTES
Present:
Don Schultz, Chair, Donna Desjardins, Vice-Chair, Christine Botsford,
Dr. Doug Fleming, Ralph Gorrie, Carmela Levesque, Laurel Morris-Duncan
Administration: Dr. Alex Hillyard, CEO; Lucille Froese, Recording Secretary.
Guests:
Lori Skinner, Community Services Developer, Bill Tidsbury, Community Services Consultant, Barb Chaffee, Community Services Consultant
A.
Don Schultz, Chair,
called the meeting to order at 9:10 am, February 8, 2003.
#03-02-584 MOTION: Doug
Fleming moved the Board approve the
agenda.
Carried unanimously.
C. Approval of Minutes
· Corrections – Page 2 - correct spelling of Bonnyville Nouvelle;
Page 3, Line 4 – add curling.
#03-02-585 MOTION: Donna
Desjardins moved the Board approve the
minutes as corrected. Carried unanimously.
1.0
Board Communications & Operations
1.1
Northeast Board Member Make Up and Recruitment Process
(Board committee report distributed at
the meeting)
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion
The Board reviewed and discussed a draft document entitled “PDD Northeast Community Board, Board Member Profile”, presented by the Board committee formed to develop this document. The intent of this profile is to provide information related to the operation of the Northeast Board, which will be of importance to potential members seeking appointment to the Board.
The Board tabled this document for discussion at the next Board meeting on March 23, 2003.
#03-02-586 MOTION: Ralph
Gorrie moved the Board table Agenda Item 1.1,
Northeast Board Member Make Up and Recruitment
Process, to the next Board meeting on March 23, 2003. Carried unanimously.
1.2 4th Annual Northeast Regional Conference Proceedings
Recommendation: That the Board receive this report for information
Purpose of Report: Information and input to final draft
The Board reviewed and approved a draft of the Proceedings of the 4th Annual Northeast Alberta Regional Conference and discussed ways to put the document into “plain language”.
When the proceedings have been approved, copies will be distributed widely, including to conference participants, community councils, service provider boards and provincial partners.
#03-02-587 MOTION: Donna Desjardins moved the Board accept
the report
for
information. Carried unanimously.
1.3 AACL and Provincial PDD Board Partnership Time Capsule:
Contribution from the Northeast Region
Recommendation: That the Board receive this report for information
Purpose of Report: Information and input to final draft
The Alberta Association for Community Living in partnership with the Provincial PDD Board created a Provincial Time Capsule to celebrate Community Living Awareness in Alberta. The capsule has travelled the province and all PDD regions have been asked to make a contribution.
The Board looked at copies of community story panels that were developed by each community represented at the 4th Annual Northeast Regional Conference and reviewed an overview paper entitled Contributions From the Northeast Region.
Reproductions of the story panels and a copy of the overview paper will be placed in a time cylinder to be included in the Provincial Time Capsule. The time cylinder will be presented to the AACL Board at their annual conference on March 21st, 2003.
#03-02-588 Ralph Gorrie moved the Board accept the report for information.
Carried
unanimously.
1.4 Northeast Board Quarterly Report for the
Period
October 1st, 2002 to December 31st,
2002 (Third Quarter)
Recommendation: That the Board receive this report for information
Purpose of Report: Information and review in preparation for the 2003-
2006 Business Plan Discussion
The third quarter report was approved by the Board’s audit committee and submitted to the Provincial Board. The quarterly report presents a summary of the major supporting activities, events, and accomplishments for each Provincial Goal, and accompanying Regional Objectives, and Strategies.
The administration gave a detailed presentation to the Board on the results for the first three quarters.
The Board discussed and provided direction to the administration on the following:
· Areas to continue to support and develop
· Areas to enhance
· Areas for new development
· Areas to consolidate or discontinue.
2.
Administration
2.1 Northeast Board Business
Plan Preparation 2003-2006:
Board Governance and Strategic Elements
Recommendation: That the Board receive this report for information
Purpose of Report: Direction to the administration
The Board reviewed the section of their business plan which describes the features of the Governance model outlining the relationship of the Northeast Board to the Provincial Board and Minister of Community Development and the section from the Provincial plan related to the Governance model.
The Board and administration discussed and identified additions and enhancements to this section of their business plan.
2.2 Northeast Board Business
Plan Preparation 2003-2006:
Goals, Objectives, Strategies and Measures
Recommendation: That the Board receive this report for information
Purpose of Report: direction to the administration
The Board discussed the five Provincial Board Goals, Core Business areas, and Supporting Strategies and performance measures under this section of their business plan and identified the following:
· Current objectives and strategies to be continued or enhanced;
· Current objectives and strategies which may be discontinued or consolidated into existing or new ones;
· New objectives and strategies;
· Regional performance measures to support regional objectives and strategies.
· Northeast Alberta Community Board members will attend, and a regularly scheduled Board meeting will be held following the conference.
· Registrations for community council representatives are to be sent to administration.
· I will attend and have been asked to speak at this event.
· Christine Botsford, Carmela Levesque, and Dr. Alex Hillyard, CEO, will also attend
· Donna Desjardins will attend as a Member-At-Large for the Provincial PDD Board.
· AARC Conference, April 30, May 1st and 2nd, 2003 in Calgary
· Carmela Levesque, Dr. Doug Fleming and Ralph Gorrie will attend on behalf of the Board.
· The Northeast Alberta Consortium of Service Providers now has their own wordmark. Their byline is “Supporting Inclusive Communities”.
· Emails will be coming out regarding the evaluation of the Northeast Community Online website.
Adjournment
#03-02-589 MOTION: Doug Fleming moved the Board adjourn at
4:30 pm.
Carried
unanimously.
________________________________ ________________________________
Don Schultz, Chairman Dr.
Alex Hillyard, CEO