PDD NORTHEAST COMMUNITY BOARD MEETING
Friday,
January 16, 2004 7:15 pm – 10:00
pm
Conference
Room, Athabasca Inn, Athabasca, Alberta
APPROVED MINUTES
Present:
Don Schultz, Donna Desjardins, Christine Botsford, Dr. Doug Fleming, Ralph Gorrie,
Laurel Morris-Duncan
Administration: Dr. Alex Hillyard, CEO; Lucille Froese, Recording Secretary
Regrets: Carmela Levesque was absent for personal reasons.
Guests:
A.
Don Schultz, Chair,
called the meeting to order at 7:15 pm, January 16, 2004.
#04-01-720 MOTION: Donna
Desjardins moved the Board approve the
agenda with the addition of Agenda Item 1.6 Board Evaluation and 1.7 CEO Evaluation. Carried unanimously.
C. Approval of Minutes
#04-01-721 MOTION: Laurel
Morris-Duncan moved the Board approve the
minutes as presented. Carried unanimously.
1. Board
Communications & Operations
1.1
AACL Family Conference: March 19th and 20th,
2004
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
The Alberta Association for Community Living (AACL) Family Conference will be held in Edmonton at the Fantasyland Hotel on March 19th and 20th, 2004.
Historically, the Northeast Board has sponsored individuals and families to attend the conference each year.
#04-01-722 MOTION: Doug Fleming moved that the Northeast
Board sponsor one
family or
two individuals (preferably compatible to share accommodation) from each
community council to attend the 2004 AACL Family Conference. Carried
unanimously.
#04-01-723 MOTION: Christine Botsford moved the Board accept
the report as
information.
Carried unanimously.
1.2
Board Audit Review Process: Discussion
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
The Provincial Board audit committee has begun discussions with the office of the Auditor General regarding new developments and resulting requirements for the audit review process this year.
Donna Desjardins, Chair of the Northeast Board Audit Committee, and Provincial Board member on the Provincial Board Audit Committee, gave the Board a brief overview of information available at this time.
· Rhonda White is the new Assistant Auditor General.
· The role of the Audit Committee is going to expand significantly. It will be responsible for both external audits and internal audits and will meet at least three to six times a year.
· The Audit Committee will also be responsible for developing a framework for risk management.
· The Committee will have at least three members, and at least one member must have some financial expertise.
#04-01-724 MOTION: Donna Desjardins moved the Board accept
the report as
information.
Carried unanimously.
1.3
5th Annual Regional Conference: Summary of
Events (Draft)
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and input.
The Board received a copy of a draft of the 5th Annual Regional Conference: Summary of Events, for their review.
Board members will give feedback to administration, which will be incorporated into a final draft for distribution to conference participants.
#04-01-725 MOTION: Doug Fleming moved the Board accept the report as
information. Carried unanimously.
1.4
Community Board Governance Review and Accountability
Framework
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
On December 13, 2003 the Northeast Alberta Community Board endorsed the development of a Community Board Governance Review process to address some of the concerns expressed by the Auditor General about the level of accountability within the community governance model and systems currently employed by the Provincial and Community Boards.
The overall purpose of the project is to develop and utilize an assurance model that will enhance accountability with a focus on Board Governance and the roles and responsibilities of the Board.
The Board reviewed and discussed committee structure for this project and emerging principles of effective Board Governance.
#04-01-726 MOTION: Doug Fleming moved the Board accept the
report as
information.
Carried unanimously.
1.5
Board Orientation for New Board Members
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and direction to the administration.
At the December 13th, 2004 Board meeting the Board passed a motion that a committee of the Board Chair, a second Board member, and the CEO, be formed to plan the orientation for new Board members.
The Board reviewed and discussed potential format, content, and presenters as well as possible dates for an orientation session.
#04-01-727 MOTION: Donna Desjardins moved the Board accept
the report as
information.
Carried unanimously.
1.6
1.6 Board Evaluation
The Board received the Board evaluation presented by Allan Douglas.
#04-01-728 MOTION: Don Schultz moved the Board accept the Board Evaluation
presented by Allan Douglas as information. Carried unanimously.
1.7 CEO
Evaluation
The Board received the CEO Evaluation.
#04-01-729 MOTION: Christine Botsford moved the Board accept
the CEO
Evaluation
and that it be forwarded to the Provincial Board with a letter from the Board
Chair. Carried unanimously.
2.
Administration
2.1 Community Involvement and Planning Process for
The 2004/05 to 2006/07 Business Plan
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
The Board invited a number of representatives from the community to join them on January 17, 2004 in Athabasca for a business planning session.
The Board discussed the Community Involvement Process for the business planning session on January 17, and reviewed the Provincial Board Goals, Rationale and Strategies and the Northeast Alberta Community Board Regional Strategies for 2003/2004.
#04-01-730 MOTION: Donna
Desjardins moved the Board accept the report as
information.
Carried unanimously.
2.2 Community Capacity Initiatives
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
Board members and CEO have met with Mayors from the communities of St. Paul, Vegreville, Athabasca, Westlock, Bonnyville, Barrhead, and Cold Lake, and Reeves from the communities of Vegreville, St. Paul, and Westlock regarding Community Capacity Initiatives.
The Board reviewed and discussed a report on Community Capacity initiatives being developed in the region. Discussions continue with all communities and projects will be reported to the Board as they unfold.
#04-01-731 MOTION: Doug Fleming moved the Board accept the
report as
information.
Carried unanimously.
· I have been asked to sit on the Provincial Executive Committee for the next six months.
· Attended the Alberta Association of Rehabilitation Centres (AARC) Board and admin meeting.
· Attended the Alberta Association for Community Living Board and admin meeting.
· The Michener Study will be presented at the February Provincial Board meeting.
· In March there will be a Provincial retreat for all Alberta PDD Board members.
· Looking at finances in the region and the transactions around funding.
· The paper Second Century Communities: The Future of Albertans With Developmental Disabilities will be reviewed at this meeting.
January 28th
· This is a brand new initiative – to pull together resources in the province for people with challenging behaviors
· Fort McMurray, February 19th and 20th
· Will be attending – this is part of the leadership development series
April 2002 – March 2003
· Copies of a plain language version of the Annual Report are now available for distribution.
· The Office of the Public Guardian has asked to make a presentation to the Board
· This will be scheduled for a future Board meeting
#04-01-732 MOTION: Christine Botsford moved the Board go In-Camera at 7:17 pm
to discuss organizational issues. Carried unanimously.
#04-01-733 MOTION: Christine Botsford moved the Board come out of Camera at
8:35 pm. Carried unanimously.
Adjournment
#04-01-734 MOTION: Doug Fleming moved the Board adjourn at
10:00 pm.
Carried
unanimously.
_______________________________ ______________________________
Don Schultz, Chairman Dr. Alex Hillyard, CEO