NORTHEAST ALBERTA COMMUNITY BOARD
PERSONS WITH DEVELOPMENTAL DISABILITIES
PUBLIC MEETING
Saturday,
January 15th, 2005 8:30 am
to 4:10 pm
Conference
Room, Athabasca Friendship Centre
Athabasca, Alberta
APPROVED MINUTES
Present:
Donna Desjardins, Acting Chair, Ralph Gorrie, Glenn Hennig, Colleen Marks,
Caren Mueller, Dr. Doug Fleming
Administration: Dr. Alex Hillyard, CEO; Lucille Froese, Recording Secretary
Absent:
Don Schultz, Carmela Levesque and Floyd Thompson were absent for personal reasons.
Guests:
Jim Menzies, Provincial PDD Board; Arno
Birkigt, CEO, Blue Heron Vocational Training Centre; Doug Kariel, Co-Chair,
Athabasca Community Council; Steve Hrachy, Co-Chair, Athabasca Community
Council; Wendy McDonald, AACL; Norm McLeod, AACL
A.
Donna Desjardins,
Acting Chair, called the meeting to order at 8:30 am, January 15, 2005.
#05-01-863 MOTION: Ralph
Gorrie moved the Board approve the agenda.
Carried unanimously.
C. Approval of Minutes
#05-01-864 MOTION: Colleen
Marks moved the Board approve the
minutes as presented. Carried unanimously.
E.
Delegations/Presentations
Presentation by Steve Hrachy and Doug Kariel, Co-Chairs, Athabasca
Community Council
·
The Community
Council meets monthly, with education sessions at each meeting.
·
Some recent
topics
·
Appropriate
insurance that individuals should make sure they have;
·
A presentation
by an RCMP Constable on personal safety;
·
Family Voices
gave a presentation to the council;
·
The Council is
developing partnerships and receives regular reports from WJS and Blue Heron.
·
Meetings are
held in the local high school.
·
Mr. Kariel and
Mr. Hrachy asked that information on upcoming events (e.g. the AACL Family
Conference) be distributed as early as possible for planning purposes.
1. Board
Communications & Operations
1.1
Northeast Board Regional Business Planning Session
Westlock, January 8, 2005
Recommendation: That the Board receive this report for information
Purpose of Report: Information and discussion
On Saturday, January 8th, 2005 the Board held a regional business planning session in Westlock. Over thirty people participated with representation from individuals receiving service, service provider Boards and administration, Community Councils, Mayors and Reeves, provincial associations (AARC, AACL), along with Northeast Board members and staff.
Participants were asked to review gifts and initiatives for building community capacity and give advice on how those could be incorporated in the community and what the Board’s role should be in making these happen.
Participants were also asked to review the strategies and activities in the current business plan, and identify new strategies and activities to be included and second, to prioritize the top three activities for each goal.
The Board discussed the process of the Planning Session, their participation, and some of the results identified. In the area of building community capacity, participants gave feedback that the Board has a leadership role to play in the areas of funding, facilitation, community development, facilitation and assurance.
The results of this session will be summarized and copies will be given to all participants.
#05-01-865 MOTION: Glenn Hennig moved the Board accept the
report for
information.
Carried unanimously.
1.2
Board Development Session on Risk Management: Debrief
and Follow-up
(Item 1.5 continued from
December 11, 2004 Board Meeting)
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
The Board had a general discussion on Risk Management at their December meeting following a Risk Management workshop in Westlock, and expressed interest in doing their own risk assessment as a Board.
After discussion on next steps and the need to raise the level of awareness around risk, the Board directed the administration to create a plan for a risk assessment workshop for the Board and bring it back to the next meeting.
#05-01-866 MOTION: Doug Fleming moved the Board direct the
administration to
come back to the next Board
with a plan to create a risk assessment workshop and a plan on how it will be
done by the next Board meeting. Carried unanimously.
#05-01-867 MOTION: Doug Fleming moved the Board accept the
report for
information.
Carried unanimously.
1.3
Northeast Board Audit Committee: Update
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
The Board reviewed the revised draft Terms of Reference for the Audit Committee and the changes and additions recommended by the Audit Committee from their meeting on January 14, 2005, as well as Audit Committee membership and meeting requirements.
The Audit Committee Terms of Reference will be brought back to the February meeting for approval. A draft will also be given to the Provincial Audit Committee for their information.
#05-01-868 MOTION: Caren
Mueller moved the Board accept the report for
information.
Carried unanimously.
1.4
Board Governance/Accountability Framework:
Advisory Committee Update
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
At the December 13, 2003 Board meeting the Northeast Alberta Community Board endorsed the development of a Community Board Governance Review process.
Throughout 2004 the Regional Working Committee developed a document entitled: “Board Governance Accountability Framework and Review Process”, to be reviewed by the Regional Advisory Committee.
Glenn Hennig, the Board representative on the Regional Advisory Committee, gave the Board an update on the committee’s activities. The committee went through the domains and began to give input for clarity and process. Administration was asked to make some changes for clarity on a couple of items. The committee will be meeting again on February 8, 2005 and March 9, 2005, following which they will make a recommendation to the Board.
#05-01-869 MOTION: Ralph Gorrie moved the Board accept the
report for
information.
Carried unanimously.
1.5
Persons With Developmental Disabilities
Governance/Accountability Framework: Discussion Paper
Recommendation: That the Board receive this report for information.
Purpose of Report: Discussion and input to the framework paper.
The Provincial Board for Persons with Developmental Disabilities Policy Development Committee has been overseeing the development of the Governance/Accountability Framework.
Ralph Gorrie introduced the Discussion Paper and Jim Menzies gave a detailed presentation on the paper. After discussion with Mr. Menzies, the Board made a recommendation for a small change to increase clarity.
#05-01-870 MOTION: Doug Fleming moved the Board accept the
report for
information.
Carried unanimously.
1.6
Board Development Session: Community Inclusion
(continuation)
·
Scheduled
for 1:00 pm
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
At the December 11, 2004 Board meeting the Board began the second board development session on the topic of community inclusion. The Board completed a portion of the agenda at this meeting and decided to continue at the January 15, 2005 meeting.
After reviewing the results of the second session, the Board continued their board development work on Leadership, Assurance and Facilitation, facilitated by Wendy McDonald and Norm McLeod from AACL.
2.
Administration
2.1 Business Planning Framework and Partnerships: Rural Alberta,
Land of
Opportunity
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion.
#05-01-871 MOTION: Colleen Marks moved the Board accept the
report for
information.
Colleen
Marks rescinded Motion #05-01-871. Replaced by the following Motion.
#05-01-872 MOTION: Ralph Gorrie
moved the Board table this report to the next
Board
meeting on February 12, 2005 in Whitecourt. Carried unanimously.
2.2 Community Capacity Proposals
Recommendation: That the Board receive this report for information.
Purpose of Report: Information.
The administration has received three Community Capacity Proposals:
· Rural Library Initiative
· Athabasca Community Kitchen
· Small Sparks (St. Paul)
The Board reviewed and discussed the information and background on all three proposals. The Athabasca Community Kitchen proposal has been approved by the administration, and the additional two proposals are being reviewed. In kind support for the Rural Library Initiative will be provided by the libraries and Library Branch.
#05-01-873 MOTION: Colleen Marks moved the Board accept this
report for
information.
Carried unanimously.
2.3 7th Annual Northeast Regional PDD Conference
November 4th, 5th, 6th, 2005
Recommendation: That the Board receive this report for information.
Purpose of Report: Discussion and input.
At the December 11, 2004 Board meeting the Board identified Glenn Hennig, member from Hilliard, Alberta, to be their representative on the conference planning committee.
The Board reviewed and discussed traditional components of the conferences and Board members gave Glenn feedback on things they would like to see at the conference, in preparation for his attendance at the Conference Committee meeting in Fort McMurray on January 19, 2005.
#05-01-874 MOTION: Doug Fleming
moved the Board accept the report for
information. Carried unanimously.
2.4 Northeast Board Third Quarter Report
Recommendation: That the Board receive this report for information.
Purpose of Report: Information and discussion
The Northeast Board provides a report to the Provincial Board each quarter, which outlines the activities and events undertaken by the Board and the results achieved in relation to the 2004-2005 business plan.
The Board reviewed and discussed a draft of the Northeast Alberta Community Board Third Quarter Report. The final version will be brought to the February Board meeting.
#05-01-875 MOTION: Glenn Hennig
moved the Board accept the report for
information. Carried unanimously.
2.5 Northeast Board Financial Forecast, March 31st, 2005
Recommendation: That the Board receive this report for information.
Purpose of Report: Information.
The Board reviewed a copy of the Northeast Alberta Community Board monthly financial report to December 31, 2004 and discussed forecasted expenditures and the uptake of individuals in the first three quarters. A copy of this report will be forwarded to the Provincial Board.
#05-01-876 MOTION: Caren Mueller moved the Board accept the
report for
information.
Carried unanimously.
in Edmonton at the Fantasyland Hotel
· Pamphlets will be given out to Community Council members.
· Don Schultz, Board Chair, will attend along with Caren Mueller, who will represent the Evergreen Catholic Separate Regional Division No. 2
· Catalyst Newsletter – printed an interview with the Northeast Board CEO and several employers from the Northeast region. A copy will be sent electronically to all Board members.
· Letters were received from Premier Ralph Klein and the Honourable Guy Boutilier, acknowledging the invitation sent to them for the 7th Annual Northeast Regional Conference in Fort McMurray in November.
· Letter from Cynthia Dickins, President, Autism Society of Edmonton Area regarding potential regulations concerning PDD eligibility Criteria
· Administration will prepare a response for signature by the Board Chair.
#05-01-877 MOTION: Ralph Gorrie moved that Board sponsor two registrations to
attend the AACL Family Conference in March 2005, along with transportation, accommodation and meals if required, from each Community Council in the Northeast Region. Each Community Council can choose two individuals or two families (if the family can share one room) to attend this conference. Carried unanimously.
#05-01-878 MOTION: Doug Fleming moved to go In-Camera at 8:35
am to discuss
organizational
issues. Carried unanimously.
#05-01-879 MOTION: Ralph Gorrie moved the Board come out of
Camera
at 9:30 am. Carried unanimously.
#05-01-880 MOTION: Glenn Hennig moved the Board go In Camera
at 3:50 pm to
discuss
organizational issues. Carried unanimously.
#05-01-881 MOTION: Glenn Hennig moved the Board come out of
Camera at
4:10 pm.
Carried unanimously.
· February 12, 2005 Whitecourt
· March 20, 2005 Edmonton
· April 16, 2005 St. Paul
· May 28, 2005 Bonnyville
· June 18, 2005 Fort McMurray
· July 16, 2005 At the call of the Chair
· August 20, 2005 Vegreville
· September 17, 2005 Barrhead
· October 15, 2005 Westlock
· November 6, 2005 Fort McMurray
· December 17, 2005 Lac La Biche
#05-01-882 MOTION: Colleen Marks moved the Board adjourn at 4:10 pm.
Carried unanimously.
______________________________ ______________________________
Don Schultz, Chair Dr. Alex Hillyard, CEO