P.D.D. NORTHEAST COMMUNITY BOARD MEETING Friday, June 23, 2000 8:15 pm - 9:00 pm

Saturday, June 24, 2000 8:30 am - 9:00 am

Lac La Biche, Alberta

Approved

Present:

Don Schultz, Chair, Phil Fluet, Vice-Chair, Donna Desjardins, Dr. Douglas Fleming, Carmela Levesque, Laurel Morris-Duncan, Cathy Beer, Johanne Hassey and Christine Botsford, Administration: Dr. Alex Hillyard, C.E.O., Lucille Froese, Recording Secretary.

Guests:

Diane Cuts, Member of the Executive, AACL (Friday, Saturday); Dr. James Dobbin, Advocate working for AACL (Friday, Saturday); Bill Tidsbury, Community Service Coordinator (Saturday); Irene Shelp, Community Service Coordinator (Saturday)

  1. Don Schultz, Chair, called the meeting to order at 8:15 pm, July 23rd, 2000
  2. Approval of Agenda

#00-06-199 MOTION: Johanne Hassey moved to accept the agenda. Carried unanimously.

C. Approval of Minutes

 #00-06-200 MOTION: Donna Desjardins moved to accept the minutes. Carried unanimously.

  1. Delegations/Presentations

  E. Information Reports

 1. Board Communications and Operations

  1.1 Board recognition

Chairman Don Schultz presented a commemorative photo of the Board members and CEO, which will be placed in the St. Paul office. The Chairman also presented a smaller version of the photo to individual Board members and CEO. The Chairman recognized each Board member and the CEO and thanked them for their contributions to the Board on behalf of Persons with Developmental Disabilities.

The Chair recessed the meeting until 8:30 am, June 24th, 2000.

June 24th, 2000

The Chair reconvened the meeting at 8:30 am, with all Board members and the CEO present.

    1. Board Audit Committee Report: Exit Interview with Auditor General on 1999-2000 Audited Statement

On June 19th, 2000 a representative from the Auditor General's office, the Board's auditors, met with the Board's audit committee to review the 1999-2000 audited statement. A concern was raised about the financial presentation of year-end results, which reflected the Board's operations for the year as a deficit, rather than surplus, position. The Audit Committee found no other issues with the audited statement as presented.

#00-06-201 MOTION: Donna Desjardins moved that the Board receive the Audit Committee report as presented and that the audited statement be signed off by the Board Chair and forwarded to the Provincial Board. Carried unanimously.

#00-06-202 MOTION: Donna Desjardins moved that a letter, signed by the Chair, regarding the audited statement be forwarded to the Provincial PDD Board Chair with a copy to the Associate Minister. The letter should indicate the Board's concern about the presentation of the year-end results, and indicate that the Board would appreciate an opportunity to discuss financial statement presentation for any future reports. Carried unanimously.

  1. Administration
    1. Northeast Alberta P.D.D. Community Board: Business/Service Plan for 2001-2004
    • At the May 27th Board meeting, the administration presented a report outlining a proposed action plan for the Board to consider in developing the 2001-2004 Business/Service Plan. The Board adopted the overall plan and directed the administration to enlist the services of a facilitator to assist the administration in developing a process plan and be present to lead the June 24th workshop.
    • On June 24th the Board was joined by Diane Cuts, AACL Board member and member of their Executive; Dr. James Dobbin, Community Development Advocate for AACL; and facilitator, Peter Faid, for a very successful Business Planning Workshop. The workshop was held in the Job Corps building in Lac La Biche, from 9:00 am to 3:30 pm.
  1. Communications from Board Chairman
    • June 16th letter to Blue Heron Support Services Association
    • This letter was in response to the letter from the Board Chair of the Blue Heron Support Association regarding concerns about funding models and agency cash flow difficulties.
    • The administration will be meeting with the Executive Director for Blue Heron during July, 2000 to work on developing strategies that would assist them to resolve funding issues.
  1. Communications from C.E.O.
    • Administration staff, Service Providers and AARC representatives attended a two day workshop in Westlock on June 14th and 15th to discuss Human Resource issues in the Northeast Region, including strategies for selection, retention, development and training of staff. The conference went well, with very positive results. A position paper will be circulated, showing profiles of individuals working in the region and those that we provide service to as well as 5 or 6 initiatives that we will be working on during the next three years. Working committees to address issues and strategies are represented by one or more Service Provider Executive Directors.
    • Fort McMurray Client Service Coordinator Position
      • Consideration is being given to a 3 to 6 month secondment to assist with the duties of this position until the incumbent is able to return to work.
    • Barrhead Association For Community Living Proposal
      • The Board received a response to the questions given to BACL at the Board meeting on May 27th, 2000. The response will be reviewed by the Board and put on the agenda for the next Board meeting.
  1. Board Regional Feedback and Future Direction
  2. In-Camera Session (Review organizational issues)
  3. Notice of Motion/Request for Information
  4. Next Meeting Dates
    • August 19, 2000 - Westlock

#00-06-203 MOTION: Dr. Doug Fleming moved that the July Board meeting be by conference call, to be convened at the discretion of the Chair. Carried unanimously.

The public portion of the meeting was adjourned by the Chair at 9:00 am and the Board moved into its Business Planning Workshop.

Board Planning Workshop (9:00 am – 4:00 pm)

Board members and participants were forwarded a copy of the results of the Workshop on Monday, June 26, 2000. This information will be utilized in the development of the Board's 2001-2004 Service/Business Plan.

 

Don Schultz, Chair Dr. Alex Hillyard, C.E.O.