Northeast Minutes - Nov. 17, 2001

PDD NORTHEAST COMMUNITY BOARD MEETING
Saturday, November 17, 2001 6:00 pm -9:15 pm
Silver Star Restaurant, St. Paul, Alberta

APPROVED MINUTES

Present:

Don Schultz, Chair; Donna Desjardins, Vice-Chair; Ralph Gorrie; Johanne Hassey; Christine Botsford , Laurel Morris-Duncan, Carmela Levesque
Administration: Dr. Alex Hillyard, CEO; Lucille Froese, Recording Secretary.

Guests:

Catrin Owen, Calder Bateman Communications

A. Don Schultz, Chair, called the meeting to order at 6:00 pm November 17, 2001.
Doug Fleming was absent due to personal reasons. All other Board members were in attendance.

B. Approval of Agenda

Addition to Agenda: Item E1. Information

#01-10-416 MOTION: Ralph Gorrie moved the Board accept the agenda as amended.
Carried unanimously.
C. Approval of Minutes
#01-10-417 MOTION: Donna Desjardins moved the Board approve the minutes.
Carried unanimously.
D. Board Regional Feedback and Future Direction

Deferred to the December 15, 2001 Board meeting.

E. Delegations/Presentations

Presentation by Catrin Owen of Calder Bateman Communications.
Northeast Alberta Community Board: Draft Communications Framework 2002-2005

Communication Goals

To build relationships with the community that benefit persons with developmental disabilities.

To increase awareness of services supported by the Board

To enhance the Board's profile in Northeast Alberta

To ensure a consistent image for PDD

E1. Information

The PDD Granting Committee is under review.
Administration will discuss Board recognition of staff at the next staff meeting.

#01-10-418 MOTION: Johanne Hassey moved the Board accept the items for information.
Carried unanimously.

Reports

Board Communications and Operations

1.1 Northeast Alberta Community Board Draft Communication Framework: 2002-2005

The Board members discussed the draft Communication Framework presented by Catrin Owen, including implementation and scheduling. The draft Communication Framework is based on a review of current Board communication initiatives and information gathered from interviews with Board members and the CEO.
1.2 Northeast Alberta Community Board Conflict Resolution Process

The Board's current policy and process for Dispute Resolution was updated by the Board at the January 16, 1999 Board meeting. This policy and process has not been used by the Board until recently.

In accordance with this policy the administration conducted regional workshops and information sessions with Community Councils and Service Providers during 1999/2000.

The Board discussed their current policy and process for Dispute Resolution and considered changes.

#01-10-419 MOTION: Ralph Gorrie moved that he undertake a review of the conflict resolution
process bylaw and bring a report back to a later Board meeting.
Carried unanimously.

1.3 Provincial Board Appeal Process

Deferred to the December Board meeting.

1.4 Board Governance Policy Manual: Distribution to Service Provider Boards

Deferred to the December Board meeting.

2. Administration

2.1 Protection for Persons in Care: Quarterly Report April 1, 2001 - June 30, 2001

Deferred to the December Board meeting.

G. Communication from CEO

Deferred to the December Board meeting.

H. In Camera Session (Review organizational issues)

#01-10-420 MOTION: Ralph Gorrie moved the Board go in Camera at 8:10 pm.
Carried unanimously.

#01-10-421 MOTION: Christine Botsford moved the Board come out of Camera at 8:45 pm.
Carried unanimously.

I. Notice of Motion/Request for Information
J. Next Meeting Dates

December 15^th, 2001 Lac La Biche
January 19^th, 2001 Athabasca

#01-10-422 MOTION: Laurel Morris-Duncan moved the Board adjourn the meeting at 9:15 pm.
Carried unanimously.

_________________________________ _________________________________
Don Schultz, Chairman Dr. Alex Hillyard, CEO