PDD NORTHEAST COMMUNITY BOARD MEETING

Sunday, November 16, 2003        9:10 am – 12:30 pm

PDD Conference Room, 2nd Floor, Provincial Building

5025-49 Avenue, St. Paul, AB

 

APPROVED MINUTES

 

Present:

Don Schultz, Donna Desjardins, Christine Botsford, Dr. Doug Fleming, Ralph Gorrie,

Carmela Levesque, Laurel Morris-Duncan

Administration:  Dr. Alex Hillyard, CEO; Lucille Froese, Recording Secretary

 

Guests:

Allan Douglas, Consultant

 

A.     Don Schultz, Chair, called the meeting to order at 9:10 am, November 16, 2003.

 

B.                 Approval of Agenda

 

#03-11-698      MOTION:      Carmela Levesque moved the Board approve the

agenda.  Carried unanimously.

 

C.     Approval of Minutes

 

      Remove Doug Fleming from participant list; Page 2 – add 5th Annual Conference

is slated for St. Paul this year with consideration to move to other communities in the region for 2004 and 2005; Page 5 – change “Bonnyville Town Council” to Cold Lake Town Council”.

 

#03-11-699      MOTION:      Doug Fleming moved the Board approve the

minutes as corrected. Carried unanimously.

 

D.    Board Members Regional Updates and Reports

 

E.     Delegations/Presentations

 

F.      Reports

 

1.  Board Communications & Operations

 

1.1    Northeast Alberta Community Board: Annual Performance Evaluation

Recommendation:      That the Board receive this report for information.

Purpose of Report:    Information and discussion.

 

An external contractor was retained by the Board to assist with the Board’s annual review. The contractor gathered information through surveys and interviews with a cross section of stakeholders at a regional and provincial level.

 

The Board will be filing a positive report with the Provincial Board and sending a summary out to the people who participated.

 

When completed, the Board evaluation will be made public.

 

#03-11-700      MOTION:      Christine Botsford moved the Board accept the report for

information. Carried unanimously.

 

1.2    Northeast Alberta Community Board CEO: Annual Performance Evaluation

Recommendation:      That the Board receive this report for information.

Purpose of Report:    Information and discussion

 

The Northeast Board developed an evaluation process and retained an external contractor to assist with the annual performance evaluation of their CEO, Dr. Alex Hillyard. The contractor gathered information through surveys and interviews with a cross section of stakeholders at a regional and provincial level.

 

The Board indicated that they had a positive evaluation of their CEO and will be filing the evaluation with the Provincial Board.

 

#03-11-701      MOTION:      Ralph Gorrie moved the Board approve the evaluation of their

CEO, Dr. Alex Hillyard, and file the evaluation with the Provincial PDD Board. Carried unanimously.

 

1.3    Northeast Alberta 5th Annual Regional Conference: Debrief

Recommendation:      That the Board receive this report for information

Purpose of Report:    Information and discussion

 

The Board discussed the conference – it was a tremendous success. There will be a debrief at the December Board meeting.

 

Thank you letters will be sent out to all the people and organizations that contributed their time and assistance to help make the conference a success. An ad will also be put in the St. Paul Journal thanking the town, county, and citizens of the community for the hospitality they have shown.

 

Pictures of all the award recipients will be put in the local papers.

 

#03-11-702      MOTION:      Ralph Gorrie moved the Board accept the report for

information. Carried unanimously.

 

2.  Administration

 

2.1  Northeast Alberta Community Board Quarterly Report

For the Period July 1, 2003 to September 30, 2003 (2nd Quarter)

·        Deferred to the December 2003 Board meeting

 

2.2    North Central Governance Agreement: Update

·        Deferred to the December 2003 Board meeting

 

G.    Communications from Board Chair

·        The AACL conference will be in Edmonton on March 19 and 20, 2004.

·        The Northeast Alberta Community Board meeting will be held in Edmonton after the AACL Conference.

·        The Edmonton Community Board will be invited to attend the Northeast Board meeting.

·        As is the Board’s custom, Board members will be delivering a Christmas basket to each agency in December.

 

H.    Communications from CEO

·        John McKnight Presentation at Blue Quills College

November 21st, 2003

·        John McKnight will be giving a series of lectures at Blue Quills;

anyone can attend and there is no charge.

·        Invitation to speak at VALID Board and Staff Retreat

November 21st, 2003

·        Along with the CEO from the Children’s Authority, will be presenting

the Board’s vision and emerging issues;

 

I.       In-Camera Session (Review organizational issues)

 

#03-11-703      MOTION:      Ralph Gorrie moved the Board go In-Camera at

9:15 am, to discuss organizational issues. Carried unanimously.

 

#03-11-704      MOTION:      Doug Fleming moved the Board come out of Camera at

12:00 pm. Carried unanimously.

 

J.      Notice of Motion/Request for Information

 

K.  Next Meeting Dates

·        December 13, 2003     Lac La Biche

·        January 17, 2004          Athabasca

·        February 21, 2004       Whitecourt

·        March 20, 2004           Edmonton

 

Adjournment

 

#03-11-705      MOTION:      Doug Fleming moved the Board adjourn at 12:30 pm.

Carried unanimously.

 

 

 

 

 

_______________________________                      _____________________________

Don Schultz, Chair                                                     Dr. Alex Hillyard, CEO