PDD NORTHEAST COMMUNITY BOARD MEETING
Sunday,
September 21, 2003 8:30 am –12:35
pm
Boardroom,
Westlock Inn, Westlock, AB
APPROVED MINUTES
Present:
Donna Desjardins, A/Chair, Christine Botsford, Dr. Doug Fleming, Ralph Gorrie,
Carmela Levesque, Laurel Morris-Duncan
Administration: Dr. Alex Hillyard, CEO; Lucille Froese, Recording Secretary
Absent: Don Schultz, Chair, was absent from the public meeting for family reasons.
Guests:
Dr. Susan Moisey, Associate Professor, Athabasca University, Heather Halpenny, Community Service Developer, PDD
A.
Don Schultz, Chair,
called the meeting to order at 8:30 am, September 21, 2003.
#03-09-670 MOTION: Carmela Levesque moved the Board approve the
agenda.
Carried unanimously.
C. Approval of Minutes
#03-09-671 MOTION: Ralph Gorrie moved the Board approve Draft IV of the
minutes. Carried unanimously.
Carmela Levesque, Bonnyville
· The Northeast Alberta Community Board received a plaque from Community Options, Cold Lake, at the Community Options Employer Appreciation dinner, thanking the Board for their assistance. Approximately 70 people attended.
· The Bonnyville Community Council asked when an opportunity would be arranged for Community Council Chairs to meet.
· An opportunity will be created at the conference for the Community Council Chairs to meet.
1. Board Communications & Operations
1.1
2003/04 Budget Allocation
Recommendation: That the Board approve an increase for Families who
manage their own
resources and Community Service Providers effective April 1, 2003 to address
both wage issues and other costs of doing business.
Purpose of Report: Board approval
The Board approved an increase for families who manage their own resources and Community Service Providers effective April 1, 2003 to address both wage issues and other costs of doing business.
#03-09-672 MOTION: Doug Fleming moved that the Board approve
an increase of
4.5% for Families who manage their own resources and Community Service Providers effective April 1, 2003 to address both wage issues and other costs of doing business. Carried unanimously.
1.2
Community Capacity
Recommendation: That the Board approve a Community Engagement Approach for the Community Capacity Initiative.
Purpose of Report: Board approval and direction for the Community Capacity
Initiative
The Northeast Board has endorsed a statement of purpose along with overall criteria and guidelines for the Community Capacity Initiative. In addition, the Board has identified resources for this initiative for each of the major communities in the region based on a demographic or population approach.
The administration presented a Community Engagement Approach for the Board to consider, which was approved by the Board.
#03-09-673 MOTION: Ralph Gorrie moved the Board approve a
community
engagement approach for community capacity as presented by the administration and discussed by the Board at their meeting. Carried unanimously.
1.3
North Central Alberta Governance Agreement
Recommendation: That the Board receive this report for information
Purpose of Report: Discussion and input
The Northeast Board was a member of a governance agreement including the Children’s Authority, School Boards, and the Health Board in the Westlock area. This agreement resulted in numerous collaborative initiatives, which enhanced services for children, youth, families, and individuals.
This agreement needed to be reviewed in light of the reorganization of the Children’s Authorities and Health Regions. As a result, the Northeast Board and the newly formed Children’s Authority Region 7 Board agreed to host a session of representatives from all the existing and newly formed Boards and Authorities in North Central Alberta.
· This group met in Barrhead, Alberta on May 22, 2003 to discuss the formation of a new governance agreement.
· The Board reviewed a working draft document and a letter that was sent out to all participating Boards and Authorities requesting feedback by October 15, 2003. Board members will also provide feedback before October 15.
#03-09-674 MOTION: Christine Botsford moved the report for information.
Carried
unanimously.
2.
Administration
2.1 5th Annual Northeast Regional Conference
Recommendation: That the Board receive this report for information
Purpose of Report: Information
Donna Desjardins, Co-Chair of the Conference Committee, and the administration, provided the Board with an update on preparations for the conference.
· Invitations have been sent to members of the Provincial Board and the remainder of the invitations will be sent out next week.
The Board reviewed the letter of invitation and discussed plans for the Friday evening program. This year a community dance and fireworks are being planned as part of the Friday evening program.
#03-09-675 MOTION: Carmela
Levesque moved the Board accept the report for
information. Carried unanimously.
2.2 Service Planning Initiative: Individuals and Families
Recommendation: That the Board receive this report for information
Purpose of Report: Information
The service planning initiatives within the Northeast Region have emerged from the Provincial Funding Review Recommendations regarding Person Centered Planning. The forums are consultations aimed at achieving greater understanding and consistency in planning throughout the region through the development of a common framework and approach.
The Board reviewed and discussed the agenda and plans for a Service Planning meeting on September 20 and 21, 2003.
#03-09-676 MOTION: Christine
Botsford moved the Board accept the report for
information. Carried unanimously.
2.3 Community Living Awareness Month: October 2003
Recommendation: That the Board receive this report for information
Purpose of Report: Information
October is Community Living Awareness Month. This year AACL is taking the lead in promoting and facilitating events across the province. It is recommended that Community Boards contact their local Community Council to discover how they can support regional AACL activities.
The Board reviewed and discussed a Communications Plan for the 2003 Community Living Awareness Month Campaign for October.
#03-09-677 MOTION: Laurel Morris-Duncan moved the Board accept the report for
information. Carried.
regarding the Bonnyville Affordable Housing Project.
· Requested to speak at the VALID Board and staff retreat on November 21st, 2003
· Invited to give a presentation at a Pembina Hills School Board meeting on October 8th, regarding the Governance Agreement
· On November 5, 2003 there will be a Telebroadcast regarding Adults with Down Syndrome: Understanding Their Complex Health Needs
· PDD will host the Telebroadcast at two locations in the Northeast Region for interested participants.
I. In-Camera
Session (Review organizational issues)
#03-09-678 MOTION: Donna Desjardins moved the Board go In
Camera at
8:30 am, to discuss organizational issues. Carried unanimously.
#03-09-679 MOTION: Ralph Gorrie moved the Board come out of
Camera at 10:15 am. Carried
unanimously.
#03-09-680 MOTION: Doug Fleming moved the Board adjourn at
12:35 pm. Carried unanimously.
_____________________________ ______________________________
Don Schultz, Chair Dr.
Alex Hillyard, CEO